RoHS Enforcement Compliance Assurance Services

Complete product level due diligence documentation for RoHS enforcement agencies

Brand owners and distributors of electronic equipment are faced with two very significant questions:

1. What information or documentation will I need to provide to RoHS enforcement agencies?


2. What will we do with all of the data collected during the RoHS conversion process?

As a world-leader in material declaration and overall product conformance, Intertek Ageus Solutions' new RoHS Compliance Assurance System (CAS) is designed to allow our clients to clearly answer both of these questions.

Intertek Ageus Solutions' CAS system consists of an internal RoHS audit and gap analysis, a process for adding new components or products, and a complete single document for each product. This document is designed to provide companies with the specific and direct ability to meet the documentation requirement of EU RoHS enforcement agencies.

Included in Intertek Ageus Solutions' Compliance Assurance System are:

• A detailed RoHS audit of each client's RoHS-related documentation
  • Complete review of training, operations, quality, data, and procurement systems
  • Audit report and gap-analysis
• Creation of a template for a RoHS due diligence document based on the integration of current quality, procurement, and data systems practices
  • Summary of training, operations, quality, data, and procurement systems for use in a product level RoHS due diligence document
  • Material Declaration format that details component-by-component due diligence traceability
  • Recommendations and procedure updates related to RoHS
• Automated creation of due diligence documents
  • Document retrieval from standard component databases and systems
  • Application for creation of due diligence reports
  • Electronic and hard copy document creation
  • Additional modules providing IPC1752, JIS-C-0950, JGPSSI, and China RoHS reports and declarations

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RoHS Audit

A RoHS audit and gap analysis is a significant aspect of proper due diligence documentation for RoHS compliance. The current guidelines for RoHS enforcement in the EU (UK RoHS Enforcement Guidelines - May 2006) require an overview of the quality, data, procurement, and overall management systems in place to ensure RoHS compliance.

The results of the audit and gap analysis are provided to our client and summarized into a form to be included in product level due diligence documentation for RoHS enforcement.

The general components of the Intertek Ageus Solutions RoHS audit and gap analysis are listed below. There are some variations in the steps and scope, depending on the market space of the company and business model - OEM, ODM, distributor, or contract manufacturer.

• General Requirements
  • Quality Management Systems & Documentation
• Management Responsibility
  • Evidence of Commitment, Determining RoHS Requirements, Policy, Planning, Training, Responsibility and Authority
• Resource Management
  • Provision of Resources, Human Resources & Infrastructure
• Product Design & Conversion
  • Specifications, Design Flow for RoHS Compliance, Revision Control, Support and Design Tools, Designer Awareness of Requirements for Environmental Compliance, Quality and Reliability Assurance
• Purchasing (including Supply Chain Assessment)
  • Supplier Strategy, Compliance Assessment of Electronic & Mechanical Components, Controls & Verification
• Manufacturing
  • Assembly, Rework, Fabrication, Inventory Management of Purchased RoHS Compliant Products, Measures to Avoid Contamination, Repair and Return Processes for EU Products
• Document Management and Control
  • Rollup for Compliant Products, Inventory Management and Tracking
• Quality Management
  • Monitoring, Measurement, Analysis and Improvement Recommendations, On-Going Quality Assurance for RoHS Compliance, Handling of Non-Conformance and Corrective Actions

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RoHS Due Diligence Document

Intertek Ageus Solutions combines a summary of the RoHS audit, the corporate approach to RoHS compliance of the specific company, and component traceability and due diligence into a single document.

A typical due diligence document ranges from 100 to 5,000 pages, depending on the complexity of the specific product. Intertek Ageus Solutions can provide the architecture for manual creation of the document, but also has a standard application that can create the specific document on demand from most standard RoHS or other component databases.

Since the Intertek Ageus Solutions CAS due diligence application retrieves and processes from most standard component databases, it adapts with additions or changes in components. The CAS application removes the need to update the due diligence documentation with each component change or new product. The specific documentation can be produced on demand in either hard copy or electronic form.

The basic components of the Intertek Ageus Solutions RoHS due diligence documentation include:

• Component checklist
  • Step by step checklist of requirements and data fields for new components being added to a product
  • Multiple options for due diligence documentation, depending on corporate strategy for RoHS compliance
• New product checklist
  • Step by step checklist of requirements and data fields for new products being introduced
• Summary of corporate due diligence strategy
  • Itemized summary of RoHS audit, gap analysis, and overall corporate systems providing the necessary due diligence that the product is RoHS compliant and is manufactured from RoHS compliant products.
• Material declaration
  • RoHS compliance declaration in standard format
• Component by component due diligence traceability
  • Traceability of due diligence for each component
  • Detailed table of contents and quick reference guide for any specific query
• CAS Application
  • Documentation retrieval from most standard component databases
  • On demand documentation creation
  • Merges corporate due diligence information with component level traceability
  • Hard and soft copy outputs
  • Add modules for IPC1752, China RoHS, Japan JIS-C-0950, and JGPSSI available

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